What once took hours can now be handled in the time it takes to enjoy a cup of coffee – with just a few clicks. That’s the essence of WHC’s digital transformation, which has drastically simplified and accelerated many of its HR processes.
A year and a half ago, although WHC had already moved away from paper, payroll preparation still relied heavily on manual work and scattered documents. The company had been an early adopter of electronic signatures and online contracting since 2021. But their ambition was to push their already advanced systems to an even higher level of efficiency.
Creating time through digital workflows
WHC is one of Central and Eastern Europe’s leading HR service providers and staffing companies. For them, we developed a tailor-made application designed specifically for hiring students and young mothers.
Built on Microsoft Power Platform, the system keeps job openings, working hours, hourly wages, and member records fully up to date. A key innovation is that candidates can now register remotely via the “GoodID” digital identification and e-signature mobile app, with WHC staff validating and approving applications without the need for in-person meetings.
Smart contracts and remote onboarding
Membership documents are now signed and validated entirely online via GoodID. Once verified, contracts are automatically stored in a secure SharePoint environment.
Self-service portal
Employees can log in to their own accounts to record working hours, while approvals are handled by authorized managers. The portal also fully automates identity verification, password resets, and account management.
Automated payroll
The system automatically calculates monthly wages – including hourly rates, allowances, and special conditions – and prepares the data for payroll and finance. This drastically reduces the need for manual input.
Tangible results at WHC
✅ 60% less time spent on administration
✅ User data entry reduced to a minimum across most processes
✅ Hierarchical, role-based access tailored to WHC’s needs
✅ Stable, easy-to-maintain application lifecycle management (ALM)
✅ Payroll preparation time cut to near zero
✅ WHC staff can now focus on higher-value tasks instead of routine admin
“Even though we already worked with advanced tools, this system brought our operations to a whole new level. Automation has freed us from repetitive admin, and features like remote e-signatures and unified attendance data have made payroll prep a one-click process. Our clients benefit too, with faster, more flexible service that matches the lifestyle of today’s workforce.”
— Flóra Szabó, Head of IT Technology
“Since introducing the application, our cooperative service has become faster and far more transparent. Day-to-day, it saves us huge amounts of time. These innovations have taken our HR administration and payroll processes to a completely new level.”
— Sebestyén Szombathelyi, Head of IT
The secret to success
The WHC project proves that successful digital transformation is not just about technology. From the start, we worked closely with the client to map existing processes and pinpoint weak spots. Continuous communication between HR and IT ensured smooth fine-tuning after launch.
The result: streamlined HR workflows, deeper data insights, stronger forecasting, and a clear competitive edge in both local and international markets. Based on this success, a new solution is already under development to transform another WHC business line in the same way.
Magyar